Military Pricing Guide (Applicants & Approvals)

Background

The Stratatech enrollment system now supports military pricing. The workflow for military
applications is very similar to traditional applications with a couple added steps. The overall
process is

1. Applicant fills application just as they did previously. However, if they select anything other
   than non-military for the military status question on page one of the application, they will
   now be flagged as a military applicant. Upon selecting a military status, their registration
   payment is waived.
   

   This does not change anything else about their application experience,
   but they are now eligible to have a military discount applied by the Financial Aid
   department or campus administrator after they complete their application.
   

   

2. Applicant sees regular pricing on the enrollment agreement
   

3. Applicant completes and signs application
   

4. Application now shows as complete / ready for Rep signature and has status of pending
   military approval
   

   

5. If applicant qualifies for military pricing, a Financial Aid officer or campus representative can
   set the application to “approved” for military pricing
   

6. Applicant is automatically marked as incomplete again, as they have to review their new
   pricing and sign a new enrollment agreement
   

7. An automatic email is sent to the applicant letting them know that they are approved for
   military pricing and that they need to re-sign their application with the new pricing
   

   

8. Applicant signs in, re-signs, and resubmits application
   

9. Application shows as ready for Rep signature again
   

10. Rep signs
    

11. President Signs

Under 18 Applications

Similar to the applicant, parents will have to sign applications twice if they are approved for
military pricing. They’ll sign once, as usual, when the student completes and submits the
application. After the application is approved for military pricing parents have to sign again
after the student signs for a second time.

If the application is rejected for military pricing the parent will not need to sign a second time.
Note that it is possible to approve military status prior to the parent signing the application the
first time.

Applying for Military Prices

When applicants fill out the form they will indicate that they are military by selecting anything
besides “None” for their Military Status

Reviewing Military Applications

In the main view in the admin module users now see a column indicating military status.

All users can see this column. Only users with Campus Admin privileges will be able to click on the entry in the Military Status column to open a modal and approve or reject applications’ military status.

The statuses that appear in the Military Status column are

• Non Military – The user selected “None” as their military status when applying

• Pending Military – The user selected a military status when applying and a Financial Aid officer has not yet reviewed

• Approved Military – Has been set to approved by a Financial Aid officer

• Rejected Military – Has been set to rejected by a Financial Aid officer

Signing Military Applications

Once an application has been approved for military prices it will no longer show as complete /
ready for Rep signature. The applicant will need to sign it again, including the updated EA
showing military prices. Once that happens the Rep and Campus President signing process is
the same as for traditional apps.

If a Financial Aid officer rejects military pricing for an application the applicant would be
required to log back in to their application. They will be automatically forwarded to the
payment screen and will be prompted to pay their application fee by credit card or check /
money order. After payment, their application will be marked as complete and the
representative / president can sign.