Background
The Stratatech enrollment system now supports military pricingsupports applications for Military Tuition Pricing (MTP). The workflow for military
applications is very similar to traditional applications with a couple added steps. The overallprocess is
Applicant fills application just as they did previously. However, if they select anything other
than non-military for the military status question on page one of the application, they will
now be flagged as a military applicant. Upon selecting a military status, their registration
payment is waived.This does not change anything else about their application experience,
but they are now eligible to have a military discount applied by the Financial Aid
department or campus administrator after they complete their application.
Applicant sees regular pricing on the enrollment agreement
Applicant completes and signs application
Application now shows as complete / ready for Rep signature and has status of pending
military approval
If applicant qualifies for military pricing, a Financial Aid officer or campus representative can
set the application to “approved” for military pricingApplicant is automatically marked as incomplete again, as they have to review their new
pricing and sign a new enrollment agreementAn automatic email is sent to the applicant letting them know that they are approved for
military pricing and that they need to re-sign their application with the new pricing
Applicant signs in, re-signs, and resubmits application
Application shows as ready for Rep signature again
Rep signs
President Signs
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Under 18 Applications
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Applying for Military Prices
When applicants fill out the form they will indicate that they are military by selecting anything
besides “None” for their Military Status
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Reviewing Military Applications
In the main view in the admin module users now see a column indicating military status.
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All users can see this column. Only users with Campus Admin privileges will be able to click on the entry in the Military Status column to open a modal and approve or reject applications’ military status.
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The statuses that appear in the Military Status column are
Non Military – The user selected “None” as their military status when applying
Pending Military – The user selected a military status when applying and a Financial Aid officer has not yet reviewed
Approved Military – Has been set to approved by a Financial Aid officer
Rejected Military – Has been set to rejected by a Financial Aid officer
Signing Military Applications
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| Info |
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New workflow as of November 18, 2021 Before this date students were stopped at the Military page of the application if they chose to apply for MTP. Going forward students will need to submit their application for MTP before the Financial Aid Rep can review it. This will allow applications that are approved for MTP to be fully processed without further input from the student. |
Applying for Military Pricing
To begin the student starts filling an application as normal. If they select anything other than None for the military status question, their application is marked Pending Military. Before a Financial Aid Representative can review their app the student will need to complete and submit their application.
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The Enrollment Agreement for the application will reflect Military Tuition Pricing so that if the student is approved the application can be processed without further input from the student. Details on how to reject applications for military tuition pricing are below. The registration fee will also be waived.
Reviewing Military Pending Applications
Once a military pending application is submitted, a Financial Aid Representative can login and review the application. There is a dropdown selector on the admin home page that can be used to filter for Military Pending applications.
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Once they have found a student they want to review the FA Rep can click their row in the search results to view more information about the student. When an FA Rep views a student’s page who is military pending they will see an Update Military Status button.
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Clicking the Update Military Status button will display all the student’s military information and any documents they uploaded. From here the FA Rep can approve or reject they military status.
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Approving Military Applications
Applications that are approved by Financial Aid Representatives are ready to be signed by the campus president. Nothing further needs to happen here.
Rejecting Military Applications
Applications that are rejected for military pricing are no longer accessible to the student. If an application is rejected for MTP the student will need to start and fill a new application. When they do this all their answers to questions, other than the military status question, will be carried over from the previous application.
In this situation the student can choose None for their military status, in which case they will be shown an enrollment agreement with normal tuition. Students can also select a military status in this scenario and submit new or different information if they need to change their initial answers to the military questions.
Signing Military Applications
Once a military application has been approved by the Financial Aid Representative, the Campus Representative and then Campus President can sign it as usual. The signature process is the same for military applications as it is for non-military applications.