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The Stratatech enrollment system now supports military pricing. The workflow for military
applications is very similar to traditional applications with a couple added steps. The overall
process is
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To begin the student starts filling an application as normal. If they select anything other
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than
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None for the military status question
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This does not change anything else about their application experience,
but they are now eligible to have a military discount applied by the Financial Aid
department or campus administrator after they complete their application.
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Applicant sees regular pricing on the enrollment agreement
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Applicant completes and signs application
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Application now shows as complete / ready for Rep signature and has status of pending
military approval
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If applicant qualifies for military pricing, a Financial Aid officer or campus representative can
set the application to “approved” for military pricing
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Applicant is automatically marked as incomplete again, as they have to review their new
pricing and sign a new enrollment agreement
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An automatic email is sent to the applicant letting them know that they are approved for
military pricing and that they need to re-sign their application with the new pricing
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Applicant signs in, re-signs, and resubmits application
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Application shows as ready for Rep signature again
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Rep signs
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President Signs
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Under 18 Applications
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Applying for Military Prices
When applicants fill out the form they will indicate that they are military by selecting anything
besides “None” for their Military Status
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Reviewing Military Applications
In the main view in the admin module users now see a column indicating military status.
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All users can see this column. Only users with Campus Admin privileges will be able to click on the entry in the Military Status column to open a modal and approve or reject applications’ military status.
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The statuses that appear in the Military Status column are
Non Military – The user selected “None” as their military status when applying
Pending Military – The user selected a military status when applying and a Financial Aid officer has not yet reviewed
Approved Military – Has been set to approved by a Financial Aid officer
Rejected Military – Has been set to rejected by a Financial Aid officer
Signing Military Applications
Once an application has been approved for military prices it will no longer show as complete /
ready for Rep signature. The applicant will need to sign it again, including the updated EA
showing military prices. Once that happens the Rep and Campus President signing process is
the same as for traditional apps.
If a Financial Aid officer rejects military pricing for an application the applicant would be
required to log back in to their application. They will be automatically forwarded to the
payment screen and will be prompted to pay their application fee by credit card or check /
money order. After payment, their application will be marked as complete and the
representative / president can sign, their application is marked Pending Military and they will not be able to proceed until a Financial Aid Representative reviews their application and approves or rejects their military status.
Applying for Military Pricing
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Reviewing Military Pending Applications
Once an application is marked pending a Financial Aid Representative can login and review the application. There is a dropdown selector on the admin home page that can be used to filter for Military Pending applications.
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Once they have found a student they want to review the FA Rep can click their row in the search results to view more information about the student. When an FA Rep views a student’s page who is military pending they will see an Update Military Status button.
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Clicking the Update Military Status button will display all the student’s military information and any documents they uploaded. From here the FA Rep can approve or reject they military status.
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Completing Reviewed Military Applications
Once a Financial Aid Rep has approved or rejected the military status of their application, the student can proceed with completing their application. If they have been approved their Enrollment Agreement will reflect the discounted military tuition pricing (MTP). If their military status has been rejected their agreement will display normal tuition prices.
Signing Military Applications
Once a military application has been approved or rejected, and completed by the student Campus Representatives can sign it as usual. The signature process is the same for military applications, both approved and rejected, as it is for non-military applicattions.